Delegations

Council and Committee of the Whole meetings take place electronically using Cisco Webex Webinars and are live streamed to the public. This webpage contains information for delegations who are appearing before Council electronically.  Delegations receive an email the week prior to their scheduled meeting that includes the Meeting Link as well as the standard instructions we provide to all delegations.

Please ensure that you read this webpage completely to ensure you are adequately prepared to be a Delegate.

Test your Webex Connection Before the Meeting

In advance of your scheduled appearance, you will need to test your system to ensure that you are able to speak, hear, and be seen. 

With a Computer Desktop:

  1. Go to https://www.webex.com/downloads to download Webex
  2. Go to https://www.webex.com/test-meeting to test your speakers and microphone
  3. Further instructions are available on the Webex Help Center:
    1. Select audio settings for Webex Meetings and Webex Webinars
    2. Join a Test Meeting
    3. Join a webinar

With a Mobile Device (smartphone/tablet):

  1. Download the Cisco Webex Meetings mobile app from Apple App Store or Google Play
  2. Go to https://www.webex.com/test-meeting to test your speakers and microphone

If you feel at all uncomfortable with Webex after testing your system, please follow the instructions in your invitation email to schedule a familiarization session as soon as possible.

Joining the meeting

  1.  Connect to the meeting at least 15 minutes prior to the start time
  2. To connect to the meeting, click on the Meeting Link provided in the email from Legislative Services, or alternatively the link can be found under the Upcoming Meetings section on Attending a Virtual Meeting webpage
  3. Enter your name and email address when prompted
  4. Click on the Join Now button
    1. If you're having trouble installing the app or if you prefer not to install anything, click Join from your browser to use the web app
  5. If prompted, install any plugins or extensions
  6. You will be automatically muted upon entry into the meeting lobby
  7. When your item is introduced, you will be moved from the lobby into the meeting and called upon by the Mayor/Chair to speak