Mail Ballot Voting

On April 5, 2022, North Cowichan Council adopted “Election and Assent Voting Bylaw No. 3837, 2022”, which gives authorization and sets out procedures with respect to conducting Mail Ballot Voting during an election or assent voting. The 2022 General Local Election will be the first time North Cowichan voters will be able to apply to vote by mail ballot.

Starting September 1 from 9:00 am until 6:00 pm on October 15 you can apply to vote by mail. The deadline to return completed mail ballots is 8 pm on October 15, 2022.

How to Request a Mail Ballot

You must complete and submit a Mail Ballot Application Form in order to receive a Mail Ballot. Applications can also be picked up at the front counter at the Municipal Hall located at 7030 Trans-Canada Highway during regular business hours.

Applications can be submitted in person at Municipal Hall during regular business hours, by email to elections@northcowichan.ca, by fax to 250.746.3139, or by Canada Post to the following address:

Chief Election Officer
Legislative Services
Municipality of North Cowichan
7030 Trans-Canada Highway
Duncan, BC V9L 6A1

Your application must be approved by the Chief Election Officer before you receive a Mail Ballot. If there are any issues with your Mail Ballot application, a member of the Elections staff will contact you. The last day to submit a Mail Ballot Application Form (link form) and receive a Mail Ballot (in person) is noon on October 14.

Picking up your Mail Ballot

Mail Ballots will be available for pick up or sent out by mail starting at 9:00 am on September 26.

On the application you can select the method of delivery for your Mail Ballot. There are four options:

  1. You can opt to pick up your Mail Ballot at the front counter in Municipal Hall during regular business hours. Mail Ballots will be available for pick up between September 26 and October 14.
  2. You can designate another person to pick up your Mail Ballot on your behalf at the front counter in Municipal Hall during regular business hours. Mail Ballots will be available for pick up between September 26 and October 14.
  3. You can opt to have your Mail Ballot mailed to your residential address. Mail Ballots will be sent using Canada Post standard mail service on September 26. Any approved applications received after September 29, that request delivery by mail will be sent as soon as possible, however, we recommend that you or someone you designate pick up your Mail Ballot to avoid any delays.
  4. You can opt to have your Mail Ballot mailed to a different address. Mail Ballots will be sent using Canada Post standard mail service on September 26. If you will be outside Canada, we recommend you designate someone to pick up your Mail Ballot on your behalf and express post it to your out-of-country location.

Obtaining a Mail Ballot on behalf of an Elector

If someone is picking up a package for someone else they will be required to provide authorization stating they can do so. Their name and address must be included in your Mail Ballot Application Form and they will be required to provide two pieces of identification to verify their identity.

Prior to releasing your Mail Ballot to them, they will be required to complete a Mail Ballot Third Party Declaration Form and make a solemn affirmation that they:

  • will not use the Mail Ballot for themselves or someone other than you
  • will deliver the Mail Ballot to you
  • will refrain from attempting to influence you on how you should vote
  • will not attempt to discover how you have voted

Completing a Mail Ballot

Instructions, including return envelopes, on how to complete your Mail Ballot and return it to the Chief Election Officer will be provided with your Mail Ballot when it is delivered. Return envelopes will not include pre-paid postage as you will have various ways to deliver your Mail Ballot.

If you are not on the Provincial Voters List

If you are a Non-Resident Property Elector

  • If you reside outside of North Cowichan within British Columbia, but own property within the jurisdiction, you may also apply to receive a Mail Ballot. Please view the voter eligibility requirements to determine if you are eligible to vote as non-resident property elector (NRPE).
  • If you are eligible, and your name does not appear on the Register of Non-Resident Property Electors, you will be required to complete an Application for Registration as a Non-Resident Property Elector and submit it with your Mail Ballot. The application form will be provided with the Mail Ballot package. If you are uncertain whether you are on the register, please contact Tricia Mayea, Deputy Chief Election Officer by phone: 250-746-3100, or by email: elections@northcowichan.ca.
  • If you own this property with one or more other individuals, only one person is eligible to vote as the NRPE for that property. The owner entitled to vote must be designated, in writing, by the majority of the property owners. A majority of the registered owners must sign the Non-Resident Property Elector Consent Form. The consent form will be provided with the Mail Ballot package.

Delivering your Completed Mail Ballot

Completed Mail Ballots can be returned by:

  • mail through Canada Post;
  • courier;
  • dropped off at the Municipal Hall during regular business hours; or,
  • dropped off at the drop box located at the front doors of the Municipal Hall, available seven days a week, 24 hours a day up to and including 8:00 pm on general voting day.

Mail Ballots must be received by the end of voting on October 15, 2022 at 8:00 pm. Postmarks will not be accepted. Ballots received after 8:00 pm on October 15, 2022 will not be counted.

You are responsible for ensuring your completed Mail Ballot is received by the Chief Election Officer before the voting deadline. Due to the potential for postal delays, you are encouraged to drop off your mail ballot at the Municipal Hall.